By Sigrun WinklerOn Aug 13, 2019 Invoice Templates
If you are a freelancer, small business owner, or entrepreneur, then you already know the headaches that can come from creating and managing invoices. Without invoices, you wont get paid. Yeah, they are pretty important. But the thing is, not all invoicing solutions are equal. The right one for you will depend on your particular needs, how complex your invoices are, and yes, your budget. Unsurprisingly, the best invoicing apps will cost you money. What are your options if you dont want to spend a dime? Well, you could try these invoice templates for Microsoft Excel or these no-registration one-off invoice generators. But if you are regularly creating invoices, you are better off with a dedicated solution. And if you dont want to pay, then you will want to look into one of the awesome free invoicing solutions covered in this article. Invoice Mini is our very own invoicing app that is used internally by our own writers. It was created with freelancers in mind, but anyone with invoicing needs can make use of it and come out ahead. Its extremely simple and lightweight, so if you are tired of fiddling with complicated accounting software just to get paid, you will love the straightforward design of Invoice Mini. And it is completely free with no ads, no in-app purchases, and no premium subscriptions. When you need to invoice a client, simply create a new invoice, add client details (which are saved for next time), select a template, add your line items, then send it off to your client in an email right from within the app. It could not be easier. The app can also track which invoices have been paid or not.
Akaunting is a completely free web tool that lets you invoice, track expenses, and handle all of your freelance or small business accounting needs right in the browser. It works well on PC, Android, and iOS devices. Notable features include unlimited clients and invoices, billable expenses, inventory tracking for sales, dynamic reports, direct payment for invoices, per-client discounts, full accounting with deposits and transfers with bank accounts, and multilingual panels for admins and clients. What is unique about Akaunting is that it is open-source and you can download the software and host it on your own web server. You would still access it using a web browser, but all the data remains with you. For privacy-minded folks who want remote invoice access, Akaunting is a smart choice. Wave is the best-known invoice app on this list, especially for small business owners, but we have ranked it as fifth because it can be a bit slow at times and the interface can be a bit rough to navigate at first. However, Wave is completely free and comes in three parts, the Invoicing software (i.e. creating and sending invoices for payment), the Accounting software (i.e. tracking income and expenses), and Receipt Scanning (i.e. scanning receipts with a mobile device for expense tracking). Notable invoicing features include auto-reminders for overdue clients, professional invoice templates, custom branding for your invoices, invoice sending and management on mobile devices, see when clients view an invoice, automatic cloud backups, and more. You will only have to pay if you want to use Wave online payment processing or payroll management services. If you dont care about either of those, yes, Wave is entirely free to use.For any type of business to succeed, you have to get paid. Whether you do one freelance gig a month or run a full-time writing business, you need to calculate the time you have worked and bill your clients. That means you need to know how to write an invoice. But where do you start? How do you create a professional-looking bill? How and when do you send it to your client? If you plan to invoice clients regularly, its smart to invest in an invoice generator…so we will talk more about those in a bit. For now, lets review the basic elements of an invoice. We will also share an invoice example so you know exactly what to include. There is no need to be intimidated by invoicing. You have done the work for your client — that is the hardest part! Plus, your invoice does not have to be fancy. It just has to be professional-looking and do the job. The first item on your freelance invoice should be your business name or your full name, in professional and easy-to-read font. If you have a logo for your business, include that as part of the header. But dont worry, you dont need a logo, you can also just write your name in text. Whether you use a logo or text, the font size of your name or business should be a little bigger than the rest of the text on the invoice, and bolded for emphasis.
When a project closes, you want to send a final invoice to outline the work that you completed, alongside any interim invoices that have already been sent. Here, you want to clarify to your clients what exactly they are paying you for. Do this by detailing whether those interim invoices have been paid, and list the final amount that is outstanding, if applicable. A good invoicing etiquette is to send a final invoice to wrap up your business between you and a client—even if the job has been paid in full. Using invoice templates for your business makes sure your invoices are consistent and you are not missing important information. These templates can be in simple document or spreadsheet format or can also be generated using financial or accounting tools. Its up-to you which way you prefer. But, if you are still using paper invoices you might be creating a monster. Paper invoices are a headache to manage and are easy to lose track of. Want to reduce the headaches that invoicing gives you? Eliminate paper from the equation altogether and streamline your invoicing!
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