By Sigrun WinklerOn Aug 30, 2019 Invoice Templates
Managing your invoices with accounting software lets you focus on growing your business. Not to mention it helps make tracking your invoices a whole lot easier. Have you ever sent out an invoice and then wonder, what happens now? More importantly, how do you know if a payment is on its way? Consider switching your invoicing to the cloud to reap the many benefits such as improved tracking and added convenience of having all your invoices in one place. Choose accounting software that lets you customize your invoicing options according to your brand. No design background? Just have not got the time? No problem. Dealing with invoices might be among your least favourite tasks while running a business, but it does not have to be! Use accounting software to help handle and manage your invoices and streamline your invoicing process—so you can get paid that much faster.
When a project closes, you want to send a final invoice to outline the work that you completed, alongside any interim invoices that have already been sent. Here, you want to clarify to your clients what exactly they are paying you for. Do this by detailing whether those interim invoices have been paid, and list the final amount that is outstanding, if applicable. A good invoicing etiquette is to send a final invoice to wrap up your business between you and a client—even if the job has been paid in full. Using invoice templates for your business makes sure your invoices are consistent and you are not missing important information. These templates can be in simple document or spreadsheet format or can also be generated using financial or accounting tools. Its up-to you which way you prefer. But, if you are still using paper invoices you might be creating a monster. Paper invoices are a headache to manage and are easy to lose track of. Want to reduce the headaches that invoicing gives you? Eliminate paper from the equation altogether and streamline your invoicing!
There are other reasons complete invoices are important. The better your billing practices are, the fewer questions your customers will have about their bills. As mentioned above, incomplete information can prevent customers from reaching you. They might genuinely want to pay their bills on time but be unable to do so. If your invoices are not complete, they may not be able to get their questions answered. That can result in delayed payments or no payments for you. However, even if they are able to reach you, it takes more time to correct billing errors. If your invoices were correct to begin with, you can spend your time more productively. Lets suppose you send out invoices that are not numbered or have invoice number errors. Whether you file them electronically or by paper, these situations can create tracking nightmares. You could end up with invoices from one customer being added onto the monthly statement of another. Or, when you try to credit one invoice it shows up on the statement of a completely different customer. These types of errors dont have to happen. Creating complete invoices ensures that the right customers get billed for the right products or services.
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