By Doris RufOn Jul 29, 2019 Invoice Templates
Some businesses set up recurring billing for customers who have repetitive products or services. This is a way to speed up your work processes and eliminate manual labor. In that instance, complete invoices are important because those that are incomplete may get regenerated. Therefore, any wrong or missing information could repeat each billing cycle. Of course when you have a business to run there is lots of other responsibilities. However, creating complete invoices is important and will save you time in the long run.
Add a date that shows when you submitted the invoice to the client. The date prepared line is important because you will need to refer to it if a client takes a long time to pay you. We will go into that shortly, under payment terms. Specify when, exactly, the payment is due. The due date is entirely up to you, but most freelancers — and invoicing systems — use a 30-day, 45-day or 60-day timeline. You can also make the invoice Due upon receipt, so the recipient is required to pay the invoice promptly. This should not be the first time your client has heard about the due date. When you agreed to do the work — and hopefully signed a contract, or at least agreed to terms via email — you should have set expectations with the client for payment terms. If the client does not pay on time, you can refer back to this due date, as well as the prepared date if necessary. It is typically helpful to the client if you specify your payment options — whether you prefer to be paid with cash, a check, a credit card or a service like PayPal. (If PayPal is your preferred payment method, it is smart to add your PayPal email address to the invoice, so they send the payment to the right place.) Some companies offer direct deposit if you work for them on a regular basis, but more than likely you will have to send an invoice to request payment every time you complete a project.
If you are a freelancer, small business owner, or entrepreneur, then you already know the headaches that can come from creating and managing invoices. Without invoices, you wont get paid. Yeah, they are pretty important. But the thing is, not all invoicing solutions are equal. The right one for you will depend on your particular needs, how complex your invoices are, and yes, your budget. Unsurprisingly, the best invoicing apps will cost you money. What are your options if you dont want to spend a dime? Well, you could try these invoice templates for Microsoft Excel or these no-registration one-off invoice generators. But if you are regularly creating invoices, you are better off with a dedicated solution. And if you dont want to pay, then you will want to look into one of the awesome free invoicing solutions covered in this article. Invoice Mini is our very own invoicing app that is used internally by our own writers. It was created with freelancers in mind, but anyone with invoicing needs can make use of it and come out ahead. Its extremely simple and lightweight, so if you are tired of fiddling with complicated accounting software just to get paid, you will love the straightforward design of Invoice Mini. And it is completely free with no ads, no in-app purchases, and no premium subscriptions. When you need to invoice a client, simply create a new invoice, add client details (which are saved for next time), select a template, add your line items, then send it off to your client in an email right from within the app. It could not be easier. The app can also track which invoices have been paid or not.
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