By Sandra HolzOn Aug 30, 2019 Invoice Templates
There are other reasons complete invoices are important. The better your billing practices are, the fewer questions your customers will have about their bills. As mentioned above, incomplete information can prevent customers from reaching you. They might genuinely want to pay their bills on time but be unable to do so. If your invoices are not complete, they may not be able to get their questions answered. That can result in delayed payments or no payments for you. However, even if they are able to reach you, it takes more time to correct billing errors. If your invoices were correct to begin with, you can spend your time more productively. Lets suppose you send out invoices that are not numbered or have invoice number errors. Whether you file them electronically or by paper, these situations can create tracking nightmares. You could end up with invoices from one customer being added onto the monthly statement of another. Or, when you try to credit one invoice it shows up on the statement of a completely different customer. These types of errors dont have to happen. Creating complete invoices ensures that the right customers get billed for the right products or services.
Next you will want to include your contact information. At the very least, this includes your mailing address, phone number, email address and website, right underneath your business name. To make it easier to read, consider typing the info on several lines. You can include your contact information on the top left or right of the invoice. We have seen it done both ways. Next in creating your invoice, you will want to specify the recipient, or who the invoice is for. Include the recipient name, address, phone number, email address, website and any other information. You might look back at this section later if you need to track down payment, so it helps you to include all the client contact information there. Some freelancers put their contact information on the opposite side from the client contact information, and some freelancers left-align it all. Do what feels right to you! Then, on the left of your invoice under all the contact information, add your invoice number. What is an invoice number? It is simply an identifier that helps you keep track of your invoices. It does not matter what kind of numbering system you use, just make sure it is in sequential order so you dont get confused. For example, if this is your first invoice, you might start with 1001. Then your next invoice would be 1002, even if it is for a different client. Each invoice gets a number, so you can easily track who has and has not paid.
Sales invoices help to protect small business owners from fraudulent or petty civil lawsuits. The invoice shows that a particular good or service was provided at a certain time. An invoice with a customers signature proves especially valuable, since they illustrate an agreement between a vendor and customer. Without an invoice, there is no record that the sale occurred, which also opens a business up to conflicts regarding pricing. A company that keeps close track of all sales invoices can utilize the information to target its customer base. For example, businesses can input data such as dates of sales, products sold and the amount for which they sold. Computer programs or marketing firms can then compile the information to see peak buying times, popular products and earning trends. This proves valuable when developing business marketing strategies.
35 out of 100 based on 343 user ratings
150 Facebook Shares
77 Twitter tweet
201 Pinterest Pins
92 Google+ Shares
87 Thumblr Shares
38 Linkdkn Shares
© 2011 - 2019 Curug.info. All rights reserved.